Membership
Click here for the membership page

• Tracks Metro membership on data base.
  
• Checks for quorum at General Membership meetings

Membership Checklist

1. Submit an article to the Newsletter Editor for the January publication and to MetroRIDbits, stating that membership forms were mailed out in December and must be received by January 31st for entry in the annual Directory. Include a statement that ALL information changes MUST be sent to the Membership Chair in order for them to be printed in the Newsletter, MetroRIDbits, Directory or Addendum. Periodically remind the membership of this process via the Newsletter and MetroRIDbits.

2. Receive membership forms and checks from members. Verify that the office manager filled out Check Number, Date Received, Cash Amount, and Donation Amount at the bottom of the form. Verify accuracy.

3. Divide membership forms by category (i.e. Certified, Associate, Student, etc). For voting categories, members are required to be members of National RID. Contact them via the website database to confirm that all Certified members are Certified members of National in good standing and all Associates are members in good standing of National as well. Mark each form with the date that membership was confirmed.

4. If a voting member is NOT listed on the database contact the National Membership Office, as the computer database may not be up to date. If a NYC Metro RID member is found NOT to be a member in good standing, they must be contacted and can join National RID at that time to maintain voting status or they can be categorized as a Supporting member. They can donate the difference in membership dues or can be refunded. Mark each form with the date the member was contacted and what was discussed. Follow up as needed. Hold membership form aside and process once a decision is made or National status is confirmed.

5. Student members are required to submit proof of student enrollment. Verify that each student has fulfilled this requirement and attach proof to the membership form. If there is no proof, contact the Student member and request that they submit a letter of enrollment or they can be categorized as a Supporting member. Mark each form with the date the member was contacted and what was discussed. Follow up as needed. Hold the membership form aside and process once a decision is made, or enrollment confirmed.

6. Send all payments to the Treasurer.

7. Process the renewal membership forms by updating the database. Enter the current year in the Last Year Paid field. Make any necessary changes to the information as reported on the membership form.

8. Find Lifetime Certified Member, Margaret Ransom Cobb in the database and enter the current year in the Last Year Paid field.

9. Process New membership forms by entering all information reported on the membership form. Enter the current year in the Last Year Paid field. Enter "binder" in the Binder field.

10. Send completed database to Directory Chair by March 1st to be formatted, printed and distributed at the March Meeting. Provide membership address labels sorted by Binder field so that the Directory Chair knows how many binders to purchase and who to send them to.

11. Send Title page, Table of Contents page, Information on Interpreting, Definitions of Certificates pages, Hiring Interpreters guidelines pages, Letter from the President, list of Board Members etc. to Directory Chair to be printed for the directory.

12. File all forms according to Membership Category.

13. Contact the MetroRIDbits Chair to establish a system for renewing members to receive MetroRIDbits. For new members, send a report to the MetroRIDbits Chair listing the emails that should now receive MetroRIDbits.

14. Receive report from Directory Chair stating the date the directories were sent. Mark all forms with sent date and clear Binder field in the database.

15. For the March Newsletter, send a report to the Editor of members who made monetary donations to NYC Metro RID. As donations are made throughout the year, send information to the Newsletter Editor as needed.

16. For membership forms received after January 31st, follow the process for updating the database. Enter "New" in the Newsletter field. Enter "New" in the Addendum field.

17. Send reports to MetroRIDbits and to the Newsletter Editor to inform the membership of changes to existing members' information and/or new members that joined after the directory went to print. Include a list of members who made any monetary donations. Once the article is printed in the Newsletter clear the Newsletter field in the database.

18. Send an Addendum report to the Directory Chair by September 1st to be formatted, printed and distributed at the September Meeting. Provide membership address labels sorted by Binder field so that the Directory Chair knows how many binders to purchase and who to send them to.

19. Provide Newsletter Editor with Membership address labels in January, March, May, July, September and November.

20. Provide Committee Chairs with Membership address labels and return address labels, as needed (i.e. Nominations for ballots, Fundraising, PDC, etc.)

21. Print out Sign-In sheets for each Membership Category to be used at the bi-monthly General Membership meetings. Keep on file.

22. Collect all Proxy sheets with signatures and keep on file.

23. Provide the President and Secretary with Membership Reports. Calculate Quorum information and include in the report at the bi-monthly General Membership meetings. Keep a copy on file.

24. In December, print out Membership forms and mail out to the Membership. Bring blank forms to the January General Membership Meeting for those who may not have received theirs. Provide the website with an updated Membership form.

25. Submit all expenses (i.e. copying costs for membership forms, stamps, etc.) to the Treasurer for reimbursement.